LibreOffice: Custom page numbering for appendices
Creating custom page numbering, e.g. A1, A2, ..., B1, B2, ... isn't supported out of the box in LibreOffice Writer. This article shows how to achieve custom page numbering on pages showing up in the index, too.
You have to format the page numbering for a distinct part of your document and LibreOffice doesn't offer this format by default. The custom page numbering should show up in a index.
We will use outline numbering combined with one of the heading paragraph styles to create the prefixes 'A', 'B',
etc. Since the outline numbering is prepended to the heading we will introduce the new character style
to hide it. The hidden outline numbering (the 'A', 'B', ...) is still available to be inserted by a field
reference which could be applied after the heading content (Appendix A, Appendix B, ...). This field reference
could be also used to prepend the numerical page numbering on the page. As final step we have to tweak the index
by inserting the outline numbering into the index format for the modified heading level.
Prepare a paragraph style for the heading
LibreOffice offers a bunch of heading styles (Heading1..10) which will usually never be used all together. To
create our customized heading for appendices we choose
Heading 6. As this heading should be
displayed with the
same font size as Heading 1, we have to copy all those properties to Heading 6. As additional setting we have to
change the indention of the heading to reflect that it will be prepended with an outline numbering which will be
hidden in one of the following steps.
Create character style to hide outline numbering
As said before a new character style is required to hide the outline numbering for Heading 6. Create a new
character style and name it
Invisible. Choose a monospaced font and set the foreground color to
This new character style will be used in the next step.
Adjust outline numbering
Tools | Outline Numbering and choose
Level 6 on the left side. Adjust all settings
as displayed in the image
Add a new page for a appendix to your document
Add a new page to your document. Use a new page style to avoid changing the rest of your document. Add a new
heading to the page and type
Appendix and apply the paragraph style
Heading 6. The
heading will be numbered with
'A' which will be invisible since style
Invisible is applied. Add a new field reference by using
CTRL + F2 or
Insert | Fields | other... and choose
Document tab | Chapter | Chapter
number. The image below shows the result
with the outline numbering displayed in light gray color and field names for demonstration purpose. If the
indention doesn't fit right, adjust the setting for paragraph style Heading 6 as described above.
Use the same steps to insert a field to display the outline numbering and a field for the numeric page numbering into the footer (or any other place). The image below shows the field names.
Adjust the index
To display the custom page numbering in the index, we have to change the entry settings in the index properties.
Navigate to the index and right click on it and choose
Edit Index/Table. Change the assignments as
shown in the
Edit index - Choose styles to use
To create a customized entry go to the
Entries tab and change the
Formatting section as shown below.
That's it. Hope it works for you.